BOSAQ is a circular water technology company, leader in sustainable water, headquartered in Deinze, Belgium. Our purpose is to protect the future against water stress, water scarcity and positively impact the global water landscape.
We have two Business Units. BOSAQ Technology and Water Experts.
At BOSAQ Technology we offer water technology solutions to 2 target groups all across the globe. At BOSAQ Industries we provide containerised solutions to water-intensive industries to make their water use circular. At BOSAQ Communities we provide decentralised drinking water technology solutions to Governments to help provide communities in remote areas with easy access to clean and safe drinking water.
At Water Experts, we provide consultancy services on integrated water-management approach for efficient use/reuse of water for industries.
Our customers are leading players in sectors as diversified as Manufacturing, Chemicals, Transportation, Food and Beverages, Real Estate etc. BOSAQ Group is at the forefront of innovation and has contributed to date to save over one million of cubic meters of water and produce premium quality drinking water for thousands of people all over the globe.
Personal Assistant & Office Manager
As Personal Assistant & Office Manager, you will be the operational backbone of BOSAQ. You will combine confidential C-level support with hands-on office management, and finance-support. This role is broad, practical and ideal for someone who enjoys bringing structure and follow-through to a fast-moving international company.
Key responsibilities
Provide confidential PA support to the CEO, including agenda management, correspondence, meeting preparation and action follow-up.
Manage day-to-day office administration, office supplies, update company databases, maintain company calendars and schedule appointments.
Process incoming and outgoing invoices, purchase orders, payment requests and related documentation together with Sales, Operations and Finance.
Support monthly reporting on expenses, office budgets and administrative spend, and follow up with suppliers and internal approvers where needed.
Coordinate insurance administration across BOSAQ entities, including policy records, renewals, claims support and broker or insurer communication.
Arrange travel, accommodation, transport and practical logistics for employees.
Support HR with onboarding administration and practical coordination for new employees and team members.
Schedule and coordinate in-house and external events, customer or partner meetings, and team moments.
Support Marketing with ordering and coordination of marketing and promotional materials.
Improve internal processes and create simple, reliable administrative structures that help the company scale.
This role will evolve into a full time PA / executive officer in the next 1 – 2 years, in line with the growth of the company
Your profile
Proven experience as an Office Manager, Personal Assistant, Administrator or similar coordination role.
Strong organization skills, attention to detail and the ability to manage several priorities without losing structure.
Excellent written and verbal communication skills in Dutch and English.
Good command of Microsoft Office, especially Outlook, Word and Excel; experience with office-management or finance tools is a plus.
Experience with invoices, payments, purchase orders, basic reporting or accounting administration is a strong advantage.
High integrity, discretion and sound judgement when handling confidential information.
Proactive, hands-on and solution-oriented, with the confidence to improve processes rather than simply follow them.
You will thrive at BOSAQ if you are
Structured
Can prioritize well
Hands-on
Not afraid to ask for help
A team player
Open, straightforward and comfortable with honest feedback
Passionate to create a world where everyone has access to clean water
🐬You will feel like a fish in our water if...
You like fast growth, high responsibility, and direct impact
You enjoy connecting operational and strategic work
You are comfortable working closely with senior leadership
You like honest, straightforward, and to-the-point communication (open feedback makes us all better)
Integrity is one of your key values
A ‘work hard-play hard’ culture in a pleasant and dynamic start-up drives you
🤝You'll love us for
Changing the world for the better and giving you the chance to be a part of it
Investing in you: we believe talent like yours needs to be fostered and watered regularly for it to grow
Providing you with opportunities: our company is growing and so will you
An attractive and creative remuneration package for a job with impact
Giving you access to ESOPs as part of your growth in the company, as you deliver on preset goals
A flexible schedule in place and time: you schedule your work as it fits you, to be at your best