Personal Assistant & Office Manager

As Personal Assistant & Office Manager, you will be the operational backbone of BOSAQ. You will combine confidential C-level support with hands-on office management, and finance-support. This role is broad, practical and ideal for someone who enjoys bringing structure and follow-through to a fast-moving international company. 

Key responsibilities 

• Provide confidential PA support to the CEO, including agenda management, correspondence, meeting preparation and action follow-up. 

• Manage day-to-day office administration, office supplies, update company databases, maintain company calendars and schedule appointments.  

• Process incoming and outgoing invoices, purchase orders, payment requests and related documentation together with Sales, Operations and Finance. 

• Support monthly reporting on expenses, office budgets and administrative spend, and follow up with suppliers and internal approvers where needed. 

• Coordinate insurance administration across BOSAQ entities, including policy records, renewals, claims support and broker or insurer communication. 

• Arrange travel, accommodation, transport and practical logistics for employees. 

• Support HR with onboarding administration and practical coordination for new employees and team members. 

• Schedule and coordinate in-house and external events, customer or partner meetings, and team moments. 

• Support Marketing with ordering and coordination of marketing and promotional materials. 

• Improve internal processes and create simple, reliable administrative structures that help the company scale. 

• This role will evolve into a full time PA / executive officer in the next 1 – 2 years, in line with the growth of the company 

• Proven experience as an Office Manager, Personal Assistant, Administrator or similar coordination role. 

• Strong organization skills, attention to detail and the ability to manage several priorities without losing structure. 

• Excellent written and verbal communication skills in Dutch and English. 

• Good command of Microsoft Office, especially Outlook, Word and Excel; experience with office-management or finance tools is a plus. 

• Experience with invoices, payments, purchase orders, basic reporting or accounting administration is a strong advantage. 

• High integrity, discretion and sound judgement when handling confidential information. 

• Proactive, hands-on and solution-oriented, with the confidence to improve processes rather than simply follow them.

• You will thrive at BOSAQ if you are 

  • Structured 

  • Can prioritize well 

  • Hands-on 

  • Not afraid to ask for help 

  • A team player 

  • Open, straightforward and comfortable with honest feedback 

  • Passionate to create a world where everyone has access to clean water  

🐬You will feel like a fish in our water if...

• You like fast growth, high responsibility, and direct impact

• You enjoy connecting operational and strategic work

• You are comfortable working closely with senior leadership

• You like honest, straightforward, and to-the-point communication (open feedback makes us all better)

• Integrity is one of your key values

• A ‘work hard-play hard’ culture in a pleasant and dynamic start-up drives you

🤝You'll love us for   

• Changing the world for the better and giving you the chance to be a part of it 

• Investing in you: we believe talent like yours needs to be fostered and watered regularly for it to grow   

• Providing you with opportunities: our company is growing and so will you   

• An attractive and creative remuneration package for a job with impact   

• Giving you access to ESOPs as part of your growth in the company, as you deliver on preset goals

• A flexible schedule in place and time: you schedule your work as it fits you, to be at your best